01Features
Every module,with its screen.
Dhorenz is a maintenance record for each vehicle, a schedule that reads it, and the people who act on it. These are the modules in the subscription, shown with demonstration data.
Vehicle register
One entry per vehicle or piece of equipment: an ID your team already uses, the type, a depot or group, the meter it runs on (miles or engine hours) and its status.
- Vans, trucks, pickups, buses and equipment
- Active, in shop or out of service
- Group by depot, crew or type
Odometer & engine-hour readings
Drivers and staff log readings from a phone or a desk. Each reading keeps who entered it and when, and a reading lower than the last one is flagged before it is saved.
- Miles or engine hours per vehicle
- Reading history with author and time
- Out-of-sequence readings flagged
- Nov 10 · 06:0449,951J. Alvarez
- Nov 09 · 06:1149,860J. Alvarez
- Nov 08 · 17:4248,960D. MercerLOWER THAN LAST
- Nov 08 · 06:0249,774J. Alvarez
Service intervals
Set the services each vehicle type needs, by distance or hours, with an optional time limit. Whichever comes first sets the due date.
- Mileage, engine-hour or calendar intervals
- Templates per vehicle type, overrides per vehicle
- Next due recalculated at each close
Whichever comes first sets the due date.
Reminders & due list
A single list sorted by what is due soonest. Reminders go to the fleet manager and the vehicle’s driver ahead of the threshold, and again if it is passed.
- Due soon and overdue, in one list
- Reminder window set per service
- Email reminders to the people concerned
Pre-trip inspections
Checklists that drivers complete on a phone before a run. Each item is a large tap; a failed item asks for a short note and becomes a defect.
- Checklists per vehicle type
- Time and driver on every inspection
- Failed items become defects
- Tires & wheels
- Lights & signals
- Brakes
- Mirrors & glass
- Fluid leaks
Defects
Everything wrong with a vehicle, in one place: reported from an inspection or at any time. The manager decides whether it goes on a work order, waits, or is closed.
- Reported by drivers, managers or the shop
- Linked to the vehicle and the inspection
- Added to a work order in one step
Work orders
A work order groups the jobs for one visit: due services and open defects. It is assigned to the shop, followed from open to closed, and closing it updates the schedule.
- Lines from services and defects
- Assigned to an in-house shop or a person
- Work done, parts fitted and mileage at close
- 1 · Oil & filter changeSERVICE
- 2 · Rear left tire, check treadDEFECT
Service history
Every reading, inspection, defect and work order stays on the vehicle’s record, in date order, for as long as you keep the vehicle in Dhorenz.
- Full timeline per vehicle
- Filter by service or type of entry
- Export on request
- Nov 03 · Pre-trip inspection · no defects
- Oct 21 · WO-1162 closed · brake pads, front
- Oct 20 · Defect · brake noise reported
- Sep 08 · WO-1131 closed · oil & filter
Vehicle documents
Track registration, insurance and inspection certificates by their expiry dates. Dhorenz reminds you before each one runs out.
- Expiry dates per document
- Reminders ahead of expiry
- Attach the document file to the vehicle
Roles & access
Three roles cover a small operation: drivers, fleet managers and the shop. Each sees and changes only what its work needs.
- Driver, fleet manager and shop roles
- Drivers see their assigned vehicles
- Invite and remove people at any time
The modules above describe the service as it stands. If you need something that is not listed, ask us before you subscribe; we will tell you plainly whether Dhorenz does it.